- The meeting was called to order at 8:00 am by President Hugo Lane. He introduced NAAHP President Saundra Oyewole who made a few brief remarks. This was followed by a review of the program for the entire morning and introduction of the SAAHP Officers, other members of the Executive Committee, and the Chairs of 3 ad hoc committees. Hugo Lane presented the agenda, noting that the Treasurers budget recommendations had been deleted. Sandra Tuthill made a motion, seconded by Gerhard Kalmus, to adopt the agenda as modified; the motion was approved una nimously. Minutes of the last meeting (6 April 1997, Winston-Salem, NC) were approved as distributed.
- Treasurer's Report: Treasurer Robert Gaunder presented a report showing a balance of $23,799.93 as of 7 May 1998 and indicated that funds had been placed into interest-bearing certificates of deposits as approved at the 1997 general meeting.
- Historian's Report: Bob Nevins gave the Historian's report saying "The past year is history." Hugo Lane noted that a Web page is being prepared and will contain future meeting agendas, minutes of past general business meetings, links to health professions sites, and other useful information.
- Nominating Committee Report: Clete Sellers presented the following slate of candidates:
- Candidates for SAAHP Executive Council Member-at-Large (2 to be elected):
- Keith Garbutt (West Virginia University)
- Helen Horton (Emory University)
- Thomas Oeltmann (Vanderbilt University)
- Candidates for SAAHP Representative to NAAHP Board of Directors (1 to be elected)
- Charles Chapman (Troy State University)
- Gerhard Kalmus (East Carolina University)
- Hugo Lane reported that Eileen Korpita (whose name appears on the ballot) had withdrawn as a candidate for at-large council member.
- Harold Murray offered a point of clarification that each academic institution has one vote.
- Ballots were distributed and collected, and then counted while the meeting proceeded. The final results were presented to the membership:
ad hoc Membership Committee: Charles Chapman reported that the Membership Committee had appointed a person in each state to help identify potential members and that th ey had sent 320 letters to four-years colleges.
ad hoc Professional Development Committee: Chair Kay Singer reported that their goal was to get more advisers who can't participate at the regional or national level involved at the local or state level to enhance their pre-health professons advising. She asked for volunteers from Florida and Oklahoma and indicated there was more occurring in the states than we had been aware of.
ad hoc Professional Liaison Committee: Chair Kerry He rzinger reported that they had just met to establish a plan before proceeding. Their goal is to enhance the relationship between the professional school organizations and practitioner organizations and the advisors. The committee will request easy access for advisors to information which is valuable but is perhaps not provided to students (such as phone numbers of admissions officers); try to arrange for advisor representatives to attend regional or state meetings of these associations; ask profe ssional school associations to provide brief summaries of key information which can be photocopied for distribution to students in addition to the large manuals; and will be looking for state liaisons for their activities.
- Elected as SAAHP Executive Council Members-at-Large:
Helen Horton (Emory University) Thomas Oeltmann (Vanderbilt University)
- Elected as SAAHP Representative to NAAHP Board of Directors:
Charles Chapman (Troy State University)
- Membership Report (Hugo Lane): SAAHP has 156 members, with 55% in attendance at the 1998 NAAHP meeting and that 27% are active in governance, on committees, in programs, etc.
- 1999 SAAHP Meeting: David Pennington reported that the 1999 me eting will be held Thursday-Sunday, March 4-7, 1999, in Charleston, SC, jointly with the Southern Group on Student Affairs of the AAMC (Association of American Medical Colleges). The meeting hotel will be the Embassy Suites, but SAAHP members can stay at the Marriott Courtyard 1.5-2 miles away for much better rates and view. He reviewed a tentative program, noting that we will likely have one evening session alone on Friday to permit participation in tours on Friday afternoon.
- NAAHP 2000 Mee ting: Hugo Lane reported that the next NAAHP meeting will be in Orlando, Florida, 28 June--3 July 2000, and that he will serve as Program Chair. He asked that any person interested in representing the SAAHP on the program committee contact him.
- Hugo Lane reported that NAAHP has established two new committees---the NAAHP Initiative 2000 Committee and the Electronics Communication Committee, and asked that anyone interested in being appointed as SAAHP representative to either committee notify him.
- Kay Singer cited a portion of a letter sent by Jane Smith regarding the AMCAS 2002 project. After some discussion a motion was made by Nevins and seconded by Kay Singer that the general membership approve the following motion, to be forwarded to NAAHP and AAMC: "While we support most of the efforts of the AMCAS-2002 Project, we strongly object to the encouragement of pre-college students to develop web-based pre-medical portfolios (as described in the memorandum of March 20, 1998, from Jane M. Smith, AAMCAS Program Director, to the Group on Student Affairs Representatives and Chief Health Professions Advisors)." Both Hugo Lane and Kay Singer indicated a rationale could be appended.) The motion passed unanimously.
- Alan Yungbluth, who is retiring soon and has been reviewing his old papers, announced that he will give a report of the first SAAHP meeting to the Historian.
- Kerry Herzinger requested that persons attending their first SAAHP meeting be introduced. These ind ividuals were (alphabetical by institution):
Donna Kostyu (Duke University)
(joining Kay Singer who introduced her)
Rob Borger (Florida State University)
Ashley Junek (Louisiana State University)
(joining Mary Beth Elfert who introduced her)
Anne Reeve (Lynchburg College)
Julie Wade (Milligan College)
(replacing Chuck Gee)
Barry Posin (Mississippi University for Women)
(introduced by Nora Howell, who will never retire)
Joe Rackley (Oklahoma State University)
(joining by Ann Ewing who introduced him)
Lynn Walters (Southern Methodist University)
Robert Blystone (Trinity University)
introduced by Harold Murray (retiring)
Storie Preo (University of Alabama, Birmingham)
(succeeding Kathy Angus and Melody Lake)
Debbie Paris-Herbert (University of Miami)
(introduced by Zelda Lipman (on sabbatical from retirement)
Lynne A. Durel (also at University of Miami)
Donna Hight (University of South Carolina)
(joining Eileen Korpita, who introduced her)
Ken Crawford (Western Kentucky University)
(introduced by Alan Yungbluth, who is retiring)
Election results (above) were presented.
- The meeting was adjourned at 8:59 am
Postscript (immediately after adjournment): Brice Corder, who will become the Executive Director of NAAHP when Julian Frankenberg retires on 30 June 1999, spoke briefly, explaining the search for a new Executive Director and indicating that he and the NAAHP President are interested in members' views of NAAHP and its future.
Susan J. Morrison