Call to Order: The meeting was called to order by President David Pennington at 8:47 am. He thanked the American Dental Education Association for cosponsoring, with SAAHP, the breakfast prior to the business meeting.
NAAHP President Ken Moore was introduced and spoke briefly, commending SAAHP for its leadership in the national organization.
Minutes from the March 7, 1999, meeting in Charleston, SC, were distributed by Secretary Susan Morrison. A motion to approve them was made, seconded, and accepted unanimously on a voice vote.
Nominating Committee Report: Hugo Lane, Chair of the Nominating Committee (other members: Anne Ewing, Joe Workman), presented the following slate of nominees:
- For Board of Directors of SAAHP (two to be elected):
- Lisa T. Alty (Washington & Lee University, VA)
- Keith Garbutt (West Virginia University)
- C. Kenyon “Ken” Revis-Wagner (Clemson University, SC)
- James W. Small (Rollins, College, FL)
- For SAAHP Representative to NAAHP Board of Directors (one to be elected):
- Deborah Paris-Herbert (University of Miami, FL)
- Anthony Hilger (University of North Carolina--Chapel Hill)
There were no nominations from the floor. After written ballots were distributed and collected, the business proceeded while the results were tabulated.
Past-President’s Report on NAAHP meeting 2000: As Program Chair of the Orlando meeting, Hugo Lane described some of the planned activities of the ongoing meeting and encouraged participation by SAAHP members. He also asked for feedback on NAAHP Initiative 2000 at the final session and in the future and for completion of the meeting evaluation forms.
SAAHP President’s Report on NAAHP Board Activity: David Pennington reported on actions taken by the NAAHP Board:
- The Board approved the following annual dues increases starting in 2001:
Pennington noted that it had been 5 or more years since the last dues increase for members and associate members.
In addition to the dues increases to help offset the NAAHP financial deficit of the last two years, other actions include:
- Member fees will increase by $10 to $100.
- Associate member dues will increase from $65 to $75
- Patron member dues will increase from $250 to $275.
- A new Commercial member category will have dues of $500.
The Board accepted the NAAHP Initiative 2000 report. Pennington noted that Hugo Lane and Charles Chapman represented SAAHP on the Initiative 2000 committee.
The Board established an NAAHP Grants Committee to be chaired by Bill Harvey and consisting of one member from each region. Pat Glas was appointed to represent SAAHP.
The NAAHP Board tabled discussion of an exclusive listserver. It was felt that NAAHPnet already served that purpose and that NAAHP already has the capability to convey messages to the membership only.
The Board examined a brochure for recruiting new members presented by a committee chaired by Charles Chapman (of SAAHP). Chapman added that the intent was to ask representatives in each state to recruit volunteers who will personally visit non-member advisors at colleges and universities to promote membership. A draft of this brochure was shared with SAAHP members.
NAAHP accepted a motion to consider assuming responsibility for publication of the Premedical Advisor’s Reference Manual, edited for many years by Ed Trachtenberg and published by NEAAHP, pending the outcome of a vote by the NEAAHP membership to relinquish this task (and accompanying profits) to NAAHP. A volunteer to edit this volume will be sought.
New liaisons were appointed to professional associations for Public Health, which is new to the NAAHP Advisory Council, and for Podiatry.
- no pay increase for the Executive Director
- 2% pay increase for the staff (for a cost-of-living increase)
- departure of the Communications Specialist in August 2000 (providing short term savings until he is replaced)
- receipt of two grants totaling $19,000 in 1999, from the American Medical Association and the Association of American Medical Colleges
Report of SAAHP Vice-President on SAAHP 2001 Meeting: Jerry Putnam, Vice-President and program chair for the 2001 SAAHP meeting, reported on plans. The meeting will be Thursday, March 22 to Sunday, March 25, 2001, at the Omni Hotel in San Antonio, Texas. Members of the program committee are Anne Blum (Texas A&M Univ), Robert Blystone (Trinity Univ), Helen Horton (Emory University, retired), Jeanne Lagowski (Univ of Texas-Austin), Hugo Lane (Wake Forest Univ), David Pennington (Baylor Univ) and Gerald Seebach (Transylvania Univ). The tentative program, to date, includes: a discussion of the NAAHP Initiative 2000 report, an admissions workshop, meet-the-deans, a report on AMCAS 2000, a report on the Texas electronic application service, a presentation by Dr. Carlos Pestana on foreign medical schools, a keynote address by Dr. Robert Sabalis (AAMC), a talk by Paul Rodenhauser, and updates by the various medical professions schools. Jerry Seebach called for volunteers to serve on a panel discussing reporting by pre-health professions advisors to their administrations. The meeting will also include a visit to the University of Texas Health Science Center at San Antonio and scheduled free time with bus service to the Riverwalk and downtown San Antonio.
Treasurer’s Report: Robert Gaunder presented the financial report for the period March 4, 1999, to June 22, 2000, showing a current balance of $26,322.84. During this period, we had an income of $8521.61, including an unexpected $4700 income from the 1999 Charleston meeting and a contribution of $750 for the San Antonio meeting, and expenses of $3258.74, not reflecting major expenses of the ongoing meeting. A motion to accept the report was approved unanimously in a voice vote.
Historian’s Report: The Historian’s report was presented by Robert Nevins. The SAAHP web-site “http://www.millsaps.edu/saahp” , including officers and minutes of meetings, is currently up-to-date and can be accessed by at least one search engine, although not all search engines work all of the time. It can also be accessed via a link to the NAAHP web site “http://www.naahp.org”. He asked everyone to check the membership list and notify him of any corrections or changes.
Membership Committee Report: Members were referred to the prior consideration of the new recruiting brochure presented as part of the NAAHP Board report (item 8).
Electronic Communications Committee Report: Keith Garbutt presented a report of the NAAHP Electronic Communications committee. He encouraged members to visit the NAAHP Web Page if they have not done so recently and reported that the National Board has tabled the issue of an exclusive list-server. Upcoming issues include the topics of (a) electronic publications and of (b) appropriate links for the web page, particularly whether there should be links to commercial sites. He requested feedback from members on both issues.
Publications Report: David Pennington reported that “The Advisor” has been reformatted by new editor Carol Baffi-Dugan who plans to do thematic issues and wants more information about what is happening in the four regions. Comments should be directed to Jeanne Lagowski and Robert Cannon who are members of the editorial review board.
Robert Blystone inquired whether there had been any further activity regarding the AMCAS-2002 promotion of development of web-based pre-medical portfolios by pre-college students. David Pennington indicated there were no developments since the issue was last visited at the 1999 Charleston meeting.
Election Results: Results of the election were announced:
- Lisa Alty and Keith Garbutt were elected to the SAAHP Executive Board.
- Deborah Paris-Herbert will represent SAAHP on the NAAHP Board of Directors.
Motion re: Pilot Projects: Pennington presented a recommendation from the SAAHP Board that the profits from the 1999 SAAHP meeting be used to fund some statewide pilot projects to help improve pre-health professions advising and perhaps increase membership. This project could disseminate information to non-members (in the form of “advisor kits” and/or workshops). Following discussion, the motion to establish an ad hoc committee to address this issue was approved unanimously on a voice vote; the Chair called for volunteers to serve on the committee.
Appointments and Request for Volunteers
A request for someone with a statistical background who can analyze the data (currently in tabular form in SPSS Data Editor) from the NAAHP Advisor Survey and write a report for publication in The Advisor was relayed from John Klein.
A call for someone interested in helping the revise “Medical Professions Admissions Guide: Strategy for Success,” was also issued.
Pat Glas was named SAAHP representative to the newly established NAAHP Grants Committee.
Helen Horton has resigned from the SAAHP Board due to her retirement and will need to be replaced. David Pennington reported that, in consultation with the Board, he will appoint one person to complete the one remaining year of her term.
Resolutions: The following three motions from the SAAHP Board were presented for consideration and unanimously approved on a voice vote:
- Be it resolved that the SAAHP Board of Directors and the SAAHP membership express sincere gratitude for the extensive commitment of service to the organization by Helen Horton, upon her resignation from the Board on May 31, 2000, and wishes her well in her new ventures.
- Be it resolved that the SAAHP Board of Directors and the SAAHP membership express sincere gratitude for the extensive commitment of service to the organization by Kay Singer as she rotates off the Board.
- Be it resolved that the SAAHP Board of Directors and the SAAHP membership express sincere gratitude for the extensive commitment of service to the organization by Bill Wiggins as he rotates off the Board.
Adjournment: The meeting was initially adjourned at 9:48 am, but called back into business session at 10:57 am to consider the three resolutions. It was then adjourned at 10:59 am.
Susan J. Morrison
Introductions: Prior to the official convening of the meeting, the following new members of NAAHP and/or first-time attendees at the meeting introduced themselves (in the following order):
- Wade Bell (Virginia Military Institute)
- Brenda Brent (University of Central Oklahoma)
- Nancy Blass (University of Oklahoma)
- Pat Glas (The Citadel)
- Maria-Helene Delmestre (University of Puerto Rico)
- Karen Wootten (Baylor University)
- Bobby Baldridge (Asbury College) [with greetings from Frank Wilbur]
- Paul McLoughlin (University of Florida)
- Cheryl Davis (Western Kentucky University)
- Gary Kolus (Roanoke College)
- Linda Luck (University of Alabama at Birmingham)
- Beverly Childress (Auburn University)
- Bev Sher (The College of William and Mary)
- Mary Anne Hoskins (University of Tennessee)
- Laura Thompson (Furman University)
- Jack Rhodes (The Citadel Honors program)
- Betty Townsend (Lipscomb University, Nashville)
- David Hogg (St. Georges University School of Veterinary Medicine)
- Henry Harris (Armstrong Atlantic State University, Savannah)