SAAHP Executive Committee Meeting
Hilton Union Square
Call to Order – President Celeste Crowe called the meeting to order at 11:50 AM
Presidents’ Report –Celeste Crowe
Celeste provided information on several initiatives from the national and regional office to increase membership. NAAHP has focused on growing SAAHP and we have seen success. June 2014 SAAHP membership total was 303 an increase from 241from July 2013. Celeste also discussed plans to establish mentorship programs for new advisors and plans for improving the SAAHP website. NAAHP strategic plan to focus on increasing membership and providing leadership/development training for members was discussed.
Minutes – Keith Garbutt/Celeste Crowe
Minutes from last meeting had been posted and presented to Board Members by Keith Garbutt prior to the current meeting. Keith has accepted a new position at Oklahoma State and has resigned his position. The minutes were presented by Celeste in his absence. Corrections were requested to the spelling of Celeste Crowe’s name and to include listing of Suzette Combs as Co-Chair of the 2014 national meeting along with Deb Beck. After no other corrections or updates were suggested, the minutes were approved.
Treasurer’s report; Ken Crawford
Treasurer Ken Crawford presented the financial report, which was approved as distributed. The current balance is $25,161 (as of 6/13/14) in the checking account and $46,170 (as of 5/31/14) in the savings account. Not reflected in the totals were expenditures for approved travel grants ($2000) and consultation fees for website redesign contract with NAAHP intern ($2000).
Final reports from the 2013 Regional Conference in Louisville were included. The final numbers shows a slight profit from the meeting due to sponsorships and the generosity of the University of Louisville Medical/Dental School. Meeting expenses totaled $48,198 and revenue was listed as $52, 929 (which included membership dues generated in conjunction with meeting registration).
New Business – Celeste Crowe
Executive Board approved recommendation of increase in Regional Membership dues to $20 from the current $10 rate. To be placed on agenda for vote by membership at the Regional General Meeting. Approval was also given to recommend that the term of service for current SAAHP representative on the NAAHP Board be extended by 1 year to make an easier transition and to more closely align with the transition of other board members. Current representative Francie Cuffney agreed to extend her term by one year if approved by the membership.
Discussion was held about feasibility of having a “face-to-face” meeting of the Executive Board. Additional research and cost estimates will be considered to find a centrally located location or perhaps at potential sites for the 2017 regional conference.
Nominating Committee Report – Deb Beck
Deb reported that there are 178 schools represented in the Region and each institution has 1 vote for election purposes at the conference. Nominees for the Executive Board open positions were announced.
Anne Blum has agreed to accept the position of Secretary after the resignation of Keith Garbutt. At Large Member Board Member candidates (2 to be elected): Marilyn Banta fromTexas State, Pat Lord from Wake Forest, Doyen Rainey from UT-Dallas, and Liana Smith from Emory. Robby Bowen and Patavia Whaley will serve on the 2018 National Conference Planning Committee as SAAHP representatives. The 2018 National Meeting will be held in Minneapolis, MN.
2014 National Meeting Report-Deb Beck
Deb provided an overview of the current meeting agenda and highlights. She referred to the “Meeting at a Glance” document to help coordinate sessions and for planning your individual agenda for the meeting. She discussed the inclusion of “Spotlight Sessions” designed to showcase different health profession professions. Over 1200 attendees have registered for the conference with 205 Meet the Deans School/Program representatives, 600 student attendees for Meet the Dean and approximately 80 exhibitors. Also discussed the “I collaborative” aspect of this year’s meeting.
National Travel Grants for NAAHP Conference—Ken Crawford
Ken reported that advisors from the region had received support for travel grants to attend the national conference from SAAHP travel grant support as well as donations from Advisory Council Representatives. Criteria for selection focused on first time conference attendees and on supporting diversity/minority attendance from the region. 69 advisors received some travel grant support to be able to attend this year’s national conference.
2015 Regional Meeting Report—Robby Bowen
The 2015 conference is set for New Orleans. Date has been moved to later and will be Tuesday-Friday format as opposed to traditional Thursday-Sunday. Dates are May 26-29, 2015 and will be held at the New Orleans Sheraton Hotel on Canal Street. Room rates are $149 per night and available for 3 nights prior and 3 nights after conference dates. Registration fees will be $225 for NAAHP/SAAHP members. “Save the Date” handouts will be distributed at the Regional Business meeting along with Mardi Gras beads and other promotional items.
Old Business: Celeste Crowe
The Board had approved contracting with an intern in the National Office for website upgrade and redesign. $2000 was approved to cover the cost of the consultation and design work. Initial discussions have been had but major work is anticipated following the national meeting when more time will be available to devote to the task. Ongoing plans to implement a Mentorship Program were discussed as well as strategic planning ideas on how to grow the organization and better serve members.
Resolutions—From Celeste Crowe and Board to be presented at the General Meeting
Expression of Appreciation on behalf of SAAHP to the following:
1) NAAHP for sponsorship of lunch at this meeting.
2) Philadelphia College of Medicine-Georgia for sponsoring General Meeting breakfast.
3) Keith Garbutt for his years of service to the Board as Secretary.
4) Anne Blum and Genaro Lopez as their term of service to SAAHP as Board Members ends.
5) Hugo Lane: Gratitude for his many years of service both as Historian for the organization and his role as mentor to many advisors in the organization and acknowledgement as he officially vacates his position as Historian for the organization
6) Linda Luck: Gratitude for her many years of service to the regional and national organization and congratulations for her new position at her institution.
No further items were presented for discussion and the Meeting was adjourned at 1:05 pm.